Emory University

Surplus Property

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Overview

Emory’s Surplus Property, a department in the Campus Services Division, supports the prudent disposition of surplus furniture, equipment and vehicles by facilitating the resale, liquidation, salvage or disposal of such items.

Surplus Property is dedicated to Emory’s Sustainability Vision by supporting the resale of used Emory property, prolonging furniture life and decreasing our landfill waste.

It is the responsibility of the department that has ownership of Emory property to contact Customer Service and Surplus Property when planning the disposal of property. When use by the original Emory department is not an option due to the physical condition of an item, lack of technological capability or inefficiency of operation, the disposal of such items by Surplus Property includes the sale to another Emory department; the sale to Emory faculty, staff or students, the liquidation of the item(s), the salvage of items, or the disposal of the property.

Emory property cannot be removed from campus for personal use unless purchased through the Surplus Property department. The unauthorized removal, disposal or expropriation of Emory property, including loaned or donated property, regardless of value, constitutes a violation of Emory policy. It is also against Emory policy to remove items from disposal or recycling containers for personal use. Items purchased with University funds must be managed until their final disposition.

Surplus Property works closely with the University’s Grants and Contracts Inventory Control Office and with the Hospital’s Finance Department to ensure that all transfers, disposals and salvaged material are removed from the responsibility of the assigned departments. Surplus Property helps ensure that asset records are updated whenever a capital item is sold or transferred, and that all equipment purchased with government funds is not sold or transferred without proper authorization.

Location:

Emory University
Briarcliff Campus
1256 Briarcliff Road
Building A, Ground Level
Room G65

Hours of Operation:

Open Tuesdays and Thursdays
9:00 a.m. - 11:00 a.m.
1:15 p.m. - 3:00 p.m.

Procedures

Initiate the surplus of property:

Complete a Surplus Property Transfer Form by going to http://webfm.fmd.emory.edu/fmit/esurplus/surplustransfer.aspx.

Property is moved by Campus Services’ Staging Department and taken to Surplus Property where items are evaluated and a determination made of the appropriate disposition of the property. Items offered for sale are offered to Emory faculty, staff and students ONLY and are posted on the Surplus Property web site along with a written description and price.

Purchase:

  • Visit the Surplus Property showroom during open hours or view items on the Surplus Property web site.
  • Select/purchase items and arrange to pick them up or have them delivered (departmental purchases/on campus ONLY) within seven days. Items put “on hold” but not purchased within seven days will be made available for purchase by others. Items can be placed “on hold” for only one, seven-day period. Purchase items on line at: http://webfm.fmd.emory.edu/fmit/esurplus/items4sale.aspx
  • A 7% sales tax applies to all personal purchases.
  • Effective January 1, 2009, a minimum delivery fee of $35.00 will be added to all Surplus purchases that are delivered to customer.

Schedule the pick up of purchased surplus property (departmental purchases/on campus ONLY)

  • Complete and submit a Work Request to Customer Service by

    Phone: 404-727-7463,

    Fax: 404-727-2172, or

  • Web request: https://webfm.fmd.emory.edu/fmit/workRequest
  • Effective January 1, 2009, a minimum delivery fee of $35.00 will be added to all Surplus purchases that are delivered to customer.

Payment:

  • The Surplus Property office accepts ONLY personal checks, certified checks, money orders, Emory Card(Eagle Dollars) or departmental account numbers. Certified checks or money orders are required for the personal purchase of vehicles and for all purchases totaling $300+.
  • The purchaser must write their Emory identification number on personal checks and make checks payable to Emory University.
  • Out-of-state checks are not accepted.
  • A $35 service charge is assessed for insufficient funds.
  • All funds are credited to the Surplus Property account.

Departmental Responsibility:

Computers:

  • The primary responsibility for “scrubbing” computer systems before transfer to Surplus Property rests with the department that owns them. The department must ensure, through their IT support team, that all software and sensitive data is removed from computer systems before it is sent to Surplus Property.
  • Computer hard drives must be sanitized by using a secure file deletion program which helps ensure all information is not only deleted but is completely destroyed. See articles referenced at: http://www.it.emory.edu/showdoc.cfm?docid=1854. A secure file deletion program can help ensure that computer information is deleted and destroyed. Non-rewritable media such as CD’s or non-usable hard drives must be physically destroyed. NOTE: Deleting files or dragging them to the trash bin does NOT destroy them.

Refrigerant Containing Equipment:

  • In order to dispose of non-functioning equipment containing refrigerant the following process must be followed.
  • DO NOT place the item in the dumpster.
  • DO NOT drop the equipment off at Campus Services HVACr Shop or Recycling Dept.
  • If the equipment was used for laboratory purposes call EHSO at 404-727-5922 and have the equipment decontaminated. EHSO will then place a completed decontamination form on the equipment. Call Campus Services Center (CSC) and place a work request for HVACrShop to recover the refrigerant. Be sure to include the room number where the equipment is located, as well as your contact information. The HVACrShop will come to your location to verify that the decontamination form is in place and signed, and will then recover the refrigerant. When the refrigerant has been recovered an orange permanent sticker will be affixed to the equipment and a work request placed to the Staging Dept. for pick-up and delivery to the Campus Services recycling center.
  • To dispose of non-lab use non-functioning refrigerant containing device contact Customer Service Center (CSC) to place a work request for HVACrShop to recover the refrigerant.
  • If the equipment is in good condition and you wish to send it to Surplus Property for resale, refrigerant recovery is not required.

To Surplus Vehicles: